The Hancock County Board of Education met in special session Tuesday night to consider the West Virginia Department of Education Compliance Review suggestions. All suggestions were approved.
Superintendent Dan Enich said the review was to build in standing agenda options; require documentation and analysis before any board may vote on same; ensure policies and controls are updated, enforced and transparent.
The comprehensive financial report would require the treasurer to provide monthly reporting to the Board on encumbrances versus budgeted funds, to include the status of the current budget, changes from the original budget and actual revenues received to date, actual expenditures made to date and projected ending balances. The report should include information that shows budgeted to actual expenditures by fund, encumbrances and debt, obligations and cash flow and unrestricted fund balance trends.
The Board agreed with the suggestion that all expenditure over $5,000 are to be determined by the Board to include proof of bids, requisitions, invoices and board minutes of approval before payment.
Monthly reports on all encumbrances for construction projects that would include the current status of fund spent to date, source of amount of revenue received to date, actual expenditures made to date and projected ending balance based on a straight-line estimation of future months activities.
The Board agreed to contract with Educational Financial Consultant, LLC for assistance with financial compliance,
A comprehensive personnel status report is required. Asst. Superintendent Dave Smith announced that report is 93% complete and is awaiting the Oct. report for finalization.
Hancock County currently has 308 professional personnel; 230 support personal;18 professional support personnel and 18 central office personnel.
Student census shows 3,355 students for 25-26 school year, a reduction of 71 students from the previous year. He said that in the previous administration no cuts were made and COVID money was used to staff those positions.
A facilities report will require a review of facilities and a utilization report for each facility comparing enrollment to building capacity; A review of costs associated with each facility, including the age of the building; its general condition including the adequacy of its structural, electrical and mechanical condition; the costs associated with utilities for each building and the anticipated costs of maintenace for each building.
A comprehensive audit of the Board’s financial policies and recommend updates, if necessary, in order to reflect State Board of Education requirementns, State Auditor Guidelines and current best practices.
In other business, the Board:
**Named Maurice Tucker and unpaid/volunteer assistant football coach for Weir High;
**Named Denisse Roberts assistant cheerleading coach for Oak Glen High;
**Named James Barr, Ronald Powell and Jeffrey Roth substitute bus driver;
**Tabled the acceptance of bids on school buses.
